Present: President Cindy Whitmore, JoAnn Young, Don Lashomb, Diane Nagel, June McWharf, Zoel Houle, Friends of the Library President Marilyn Zimber, Library Director Susan “Kate” Kosior, Julie Lamphear
The meeting was called to order at 5:59 pm by President Cindy Whitmore.
Public Comment: Marilyn is concerned about getting materials (primarily the Agenda) at trustees meetings. Only trustees are allowed to have copies of the Agenda prior to the meeting. Don and JoAnn think she, as president of the Friends, should have a folder with a copy of the Agenda and other materials in it, available to her at the start of the meetings. There is general agreement on this.
Julie would also like a copy of the materials at the meeting, if only to share with the town board. There is agreement on this. She also informs us that the new stove for the building will arrive soon.
Letters of thanks were sent to patrons who donated books and DVDs.
Minutes of the previous meeting were approved: Motion by Don, seconded by JoAnn.
Report of the Finance Committee was accepted.
Report of the Library Director was accepted.
There remains the question of whether or not we will buy another bench for the Boat Club. We will wait to discuss this with Clint Farnsworth when he arrives this summer.
The town board has approved Zoel as a new trustee.
April ’18 statistics (visits, ILL, transactions) remained consistent with April ’17 numbers.
Updated drawings from Brodard have arrived. We are looking them over but haven’t decided whether or not we want to reorganize our space as per their suggestions.
Kate is approved to contact and hire someone (within reasonable cost) to put in more shelving for our growing DVD collection. Motion by Cindy, seconded by JoAnn.
NY State has increased funding for library construction grants. The deadline for applications is in August. Minimum project cost is $5,000, and we would have to pay a portion of the cost ourselves. We may want to improve our lighting, particularly in the children’s room.
A look at the month ahead
Tea Brewing Demonstration and Princess Bride tea party will be this Saturday, May 12.
NCLS Library Showcase Showdown is May 15 in Watertown. Kate will attend. Part of the event is to query “what we are proud of” about our local library: We have a board that works well together and an active Friends group that supports and carries on tradition.
The Northern New York Library Network has their annual meeting May 17 in Saranac.
The PTO Spring Fling is May 20 and they have requested a basket donation. We can put in: Summer Reading Program forms, library card application forms, free books ordered during the Devin era, other knick-knacks and pencils, and bookmarks from the Friends. (In the future we may want to purchase things like keychains, pens and/or pencils with the library’s name on them.)
Mary McGreevy, an accountant from Potsdam, came and gave QuickBooks training. Kate, Zoel and June attended. She will come again to try to sort some things out and give further training. We currently use Paychecks, but Mary offered her services in the future. We need to do a comparison before making a decision of who to use going forward.
Community Calendar: Diane thought it would be good for the library to have a community calendar tracking all local events. Marilyn says that Nick Hunter at CL Boat Club may be trying to do something similar, so we should communicate with him.
We may want to cut off the bottom of our wooden sign, because the library hours displayed are incorrect anyway.
Kate could take the notary test, and this would be another service the library could offer.
Friends have approved repairs on 50 audiobook cases, and replacement CD and DVD cases.
We may want to lease a new copier instead of owning one. Ink is extremely expensive, and if we lease a copier refills would be free. JoAnn thinks we should get some pricing comparisons between companies.
Curtains for the pavilion should go up soon.
Book Drop repair: The wind knocked over the book drop and at first it wouldn’t open, but it is fixed now. We may want to do something to anchor the book drop to the floor. We could contact the Youth Commission to find someone to help out.
Wheels are in motion to get food to us for our summer programs for kids. Mr. Giardino is contacting a source in Syracuse for us.
We have to put the sign out on the lawn in front of the community center. (This has now been done.)
We will have a veterans display for month of June.
There is a woman doing a Reading Rocks program for local libraries. She is coming here on Monday the 25th of June. We will have fliers to give the kids beforehand.
An attendee fell at the English Country Dancing event. Kate approached the town board and they approved her request to put down a tile saying “WATCH YOUR STEP” to help prevent similar accidents in the future.
We will get our usual rebate on internet and phone service.
Kate needs approval to apply for a bank card at Community Bank, since our previous one has expired. Motion by Don, seconded by Diane.
As summer approaches, our Bargain Hunter ad should be larger and more frequent. We will have a weekly ad from Memorial Day through Labor Day. Every week we could put the same ad on community bulletin boards.
We had porta potties out from June through August last year and will do the same this year, again using Hall’s service. They really need to commit to taking the garbage this year, though, as that was a problem last summer.
We could get a basketball for use on the courts behind the community center. It would be signed out like any other item. We could also put out a small sign on the court advertising that tennis rackets, tennis balls, and a basketball are available in library.
We should do something again for Flag Day this year. We’ll have to buy little flags again for the yard.
Next monthly meeting: Thursday, June 14, 2018 at 6:00 pm in the Library.
Meeting was adjourned at 7:04 pm. Motion by Don Lashomb, seconded by June McWharf.